Posts Tagged ‘eprints’

Data discussions and ePrints UK User Group

June 18, 2013 1 comment

Late last week we went off to London.  There were several meetings:

1) Met with Datacite reps at the British Library to discuss University of Glasgow contract – hopefully we will be signing up soon

2) Met with Essex rep to discuss standardising ePrints offering for data registration

3) Ran the first ever ePrints UK User Group where amongst other things we had a look at the Essex data registry and noted that the resultant ReCollect plug-in is available via the ePrints bazaar and should provide a good basis for data registration for any site considering setting something up.  We agreed that Glasgow and Essex reps would form a data mangement sub-group and post some discussion matter on the google group site.  If you are an ePrints site and want to join the group search for eprints at:!overview and send a join request.

Any problems feel free to email me direct





Categories: C4D, CERIF Tags: , ,

Standard Metadata Requirements

May 20, 2013 Leave a comment

I’ve been speaking to colleagues at Essex and Southampton again comparing the metadata fields we have manifested in our initial ePrints data registries.  Lots of commonality – hurrah!    Some interesting differences.

We’ve got this item on the list for discussion at the forthcoming ePrints user group meeting on 14th June.

We have not currently included the geographic data fields in our registry for a couple of reasons:

  • Waiting for EuroCRIS to confirm initial CERIF version of metadata fields.  The C4D project submitted a specification as a suggestion and EuroCRIS are reviewing this along with other suggestions.  I think this should be ready soon.
  • We wanted to start with a generic registry rather than include lots of specialist fields.

I’m interested in finding out how other organisations are dealing with specialisms – incorporating a wide range of fields into their registry?   I’m hoping that many of the additional details will be held in subject and funder repositories which data creators store their data in and we can point to those and avoid repeating details.  However I guess there will be exceptions and we need to work out suitable approach.  People can always upload additional information in our text fields or as documents but that does bring other issues.



Categories: euroCRIS, Glasgow Tags:

Update from the University of Glasgow

April 12, 2013 Leave a comment

Hello All,

A warts and all update of recent activity here:

The All….

  • RCUK issued updated guidance on open access and our internal processes and guidance have been revised including a reminder that ‘Papers should also include a statement on how the underlying research materials – such as data, samples or models – can be accessed.’   More details on our web pages:  With much excitement we have added a more definitive check of whether datasets were produced as part of the research into our open access process for publications.  The first paper we received notification of acceptance of under the new guidance noted the author had  re-used a data set held by the Scottish Environmental Protection Agency.  It will be interesting to see how we get on with ensuring datasets are referenced and ensuring we get basic metadata for these so we can re-use it – for various purposes – including returns to RCUK.
  • Support requirements gathering is on-going.  My colleague is sitting next door right now interviewing a researcher.
  • Last week we had a stall at the annual University of Glasgow Research Staff Conference. There were about 120 attendees mostly post doctoral researchers, some new lecturers, and PhD students.  We chatted to many of them and gave advice on a range of things including how to access research materials in the archives, how to register publications with Enlighten, and how to get help with a data management plan.  Our VP for Research & Enteprise Steve Beaumont gave a clear summary of the open access environment and what the University is doing to support researchers in this area.  Many pens were seen jotting down the email address to which all enquiries about open access in the wider sense are invited.
  • Joy Davidson (Digital Curation Centre) and I popped in to ‘Navigating a complex landscape (research careers)’ led by Dr Gwyn Gould.  The session dealt with collaborative working and there was a lot of focus on data management requirements.  There was a workshop element and Joy and I got asked to put ourselves in the shoes of the aforementioned VP for Research & Enterprise and say what we would do to assist staff with collaborative working.  We didn’t let on that Steve had actually tasked us with this…’s out of the bag now……
  • Yesterday I listened in to an AIIM webinar entitled ‘Time to Raise the Red Flag on Information Governance?’ wearing my FoI Coordinator and data management hats.    There were some interesting statistics on consequences of non destruction of electronic records due to difficulty of locating all copies and an observation that a significant chunk of organisations are continuing to buy more storage as a short-term solution to data storage requriements.
  • Representatives of Glasgow School of Art team who are looking at management of research outputs came to visit us to see what Glasgow are doing and we talked about a wide range of issues including storage of images and more unsual forms of data.

The warts?

    • Our server went down so the registry was unavailable for a few days.  Well technically it is not ‘the’ data resgistry server as we are using space on a server in our College of Arts as a favour.  We hope to be able to move to more robust server perhaps as part of the project extension.
    • Sorting out finances for the extension is a bit messy and time consuming. I suppose we should have foreseen a lag as  some time is required to confirm the final status at the original end date (31/03/13) and transfer funds before any of the transferred funds can be used.  Hopefully tied up soon.  I’ve drafted a more detailed plan of activities for the extension – which may run to around July and will be sending this off to Jisc for advice shortly.

To end on a cheery note – I’ve found the support from the programme manager constructive and clear and feel we can approach him with any concerns and have an open discussion.

Categories: C4D, Glasgow Tags: , , , , ,


Just did a quick demo of Datacite ( using our C4D test system to create some metadata.  Went well and the consensus seems to be its something we’ll be looking at seriously. 

The Datacite test system can take xml formatted metadata, and mint DOIs for datasets. I’ve now minted two test datasets. Creating a plugin for EPrints using the Datacite API shouldn’t be too difficult for someone. 

Categories: C4D Tags: , , , ,


February 13, 2013 Leave a comment

Following an EPrints data meeting last week, we are now sharing more of what we are doing and planning on doing, with the rest of the EPrints community. 

This will hopefully lead to easier development of plugins and enhancements in the future. 

With all the rapid development of data services, like the one we are testing at Glasgow, a common internal vocabulary is needed. We are now speaking with Essex and EPrint services to improve this. As I said before, this would make it much easier to roll out a generic Cerif export for Data plugin later on. 


RCUK Classifications in EPrints

February 4, 2013 Leave a comment

After some spreadsheet ‘tweaking’ I’ve moved our new data registry at Glasgow over to the new updated RCUK Classifications (see earlier post over on our Engage blog).


This allows us to use a up to date structured subject classification for all our datasets and potentially roll out into the full repository (Enlighten) at some stage.

Categories: C4D Tags: , , , , ,